Downloads
School-tutor communication template
A short shared sheet so classroom teachers and home tutors aim at the same goals, with the same language, for the same child.
What the pack includes
When school and tutor pull in different directions, the child pays. This template keeps goals, strategies and updates in one place both adults can see.
The pack matches the information-sharing map in our guide to telling a tutor about learning needs, and it applies equally when the in-school adult is a shadow teacher rather than a class teacher. Everything moves with your consent, in writing, and that is a feature: it keeps sensitive information about your child deliberate, and it gives everyone involved a clean record of what was shared, when, and why.
The consent line
Use the school’s own consent process. This example can start a conversation about the information to share; it is not a substitute for any required form:
"I give permission for [school staff name or role] and [tutor name] to share information about my child’s learning, including relevant reports and support plans, for the purpose of coordinating support. Please copy me into exchanges."
Send it to both parties, separately or together. Schools are used to consent-based sharing and will often have their own form; your sentence simply starts the process. Keep a copy of what you consented to and when. If an arrangement ends, ask both parties how to withdraw permission and record their confirmation.
The introduction email
Adapt the bracketed parts and send to the class teacher or learning support coordinator:
"Dear [teacher name]. Our child, [name, class], has started working with a tutor, [tutor name], on [subject or focus], [frequency]. We wanted you to know, because what happens in class and in sessions will reinforce each other better if they are aligned. [Tutor name] would be glad to hear the current topics or targets whenever useful, and we are happy to share session summaries with you. [Consent line]. With thanks, [your name]."
Three things make this email work: it is short, it frames the tutor as support for the school’s work rather than a verdict on it, and it opens a channel without demanding the teacher’s time. Send a version in the other direction too, so the tutor knows what you have told the school.
The update format
A standing five-line format keeps updates readable, whether the tutor writes to you or you relay to the school:
- 1. Covered this week: the topics or skills, in one line.
- 2. How your child responded: engagement, confidence, sticking points.
- 3. Evidence: a score, a finished piece, a before-and-after, where one exists.
- 4. Reinforce before next time: the one thing home or school can do.
- 5. Looking ahead: what the next session or fortnight covers.
Five lines is deliberate. Longer updates stop being written; shorter ones stop being evidence. If you are preparing for a school meeting, a term of five-line updates is the strongest folder you can carry in, and our guide to preparing for a learning support meeting shows how to use it. For routine progress meetings, the questions worth asking at parent-teacher meetings pair well with this format. If the updates suddenly stop arriving, treat that as a prompt to ask why, not as a sign all is well.
Download the templates
The one-page PDF has space to agree the sharing scope, an introduction email to adapt, a learning-update area and a blank contact log for recording what was shared with whom and when. Families weighing up structured support alongside school can also read the main SEN support page, which explains how tutoring fits around school and clinical provision without replacing either.
Related
WhatsApp +62 858 6969 6869 · info@privatetutoringbali.com · We reply within one working day.